House Officer Information
Each house is democratically run by the members is supported by a group of folks called House Officers. Officers embody the ethic of stewardship in our homes. Members look to House Officers as role models for house culture and as leaders they can trust.
These specialized positions (below) are required in every house and come with complete training and lots of support, so please be encouraged to try it out! Regardless of how much experience you have with the ICC, anyone can be a House Officer!
House Officers strive to…
- Keep your house running smoothly and efficiently
- Keep your house structurally maintained
- Resolve conflicts within the house and improve community culture
- Market your house to prospective members
- Grow and learn new skills
Elections
Fall/Winter
House President and Board Representative are elected at the end of the Winter term for the upcoming Fall/Winter terms. This must happen at the Fall room picks meeting.
All other House Officers are elected at the first house meeting of Fall and Winter terms.
Spring/Summer
All Spring/Summer House Officers including House President and Board Representative) are elected at the first house meeting of Spring/Summer term.
Turnover
House Presidents must complete the Leadership Turnover Form after each election.
Officer Positions
Responsibilities
- Represent the house and coordinates house business
- Build community in the house
- Coordinate with House Officers to set goals and objectives
- Set and post agendas for house meetings
- Facilitate house meetings
- Coordinate with Housing office
- Mediate house conflicts
- Provide tours for prospective members
- Welcome new members and provide an orientation/tour
Qualities
Leader, listener, harmonizer, facilitator
Partners
House
|
Central
|
Resources
Responsibilities
- Attend Board and committee meetings
- Act as a liaison between the Board and house and communicate between ICC central and house members
- Keep informed of issues to be discussed and the condition of the co-op
- Report to the house and consult with members on issues
- Perform tasks assigned by committees
- Ensure that decisions of the board are carried out in your house
- Educate house members on your co-op and on co-ops in general
- Encourage leadership
- Enact decisions to ensure the financial health of the co-op
- Direct and evaluate management
- Ensure that houses are run according to the principles and decisions of the organization
- Ensure that the co-op is operating in accordance with all legally binding regulations
Qualities
Communicator, responsible, leader
Partners
House
|
Central
|
Resources
Responsibilities
- Order food in bulk from online sources/through Student Buyers Association
- Buy food in-person from places like Costco, Meijer, etc.
- Keep consumable goods such as toilet paper, paper towels, medicine, etc. in stock
- Take frequent inventory of food stock
- Regularly check and fulfill food requests
- Survey house at the beginning of the term to figure out dietary/food preferences
- Manage budget to make sure purchases stay within monthly and term budgets
- Communicate to house what is being purchased
- Work with Treasurer on status of the budget
Qualities
Literal go-getter, foodie, community builder
Partners
House
|
Central
|
Resources
Responsibilities
- Maintain grounds and yard
- Work sustainably
- Mow the lawn
- Keep sidewalks clear
- Coordinate snow removal
Qualities
Handy worker, nature lover, sustainable
Partners
House
|
Central
|
Resources
Responsibilities
- Assign work hours during the interim period
- Fine members who left their rooms in substandard condition or moved out without completing their work hours
- Assume or delegate all Officer tasks and responsibilities
- Ensure that all rooms are up to the standard set in SR 12.4 (Room Condition)
- Walk through house inspection with IAC
- If the house does not pass inspection, ensure that necessary changes are made to rectify the problem(s)
- Assist with move in/move out
- Greet incoming members
- Distribute the necessary information and respond to requests and questions from new and current members about the move out and move in processes
- Inventory all furniture and report any needed items to maintenance
Qualities
Organized, reliable, clean
Partners
House
|
Central
|
Resources
Responsibilities
- Manage and maintain the house’s kitchen including the sanitizer, fridge, stove, and ovens
- Work together with Work Manager to educate members on maintaining the kitchen
- Maintain kitchen cleaning supplies
- Prepare for kitchen inspections
Qualities
Organized, consistent, clean
Partners
House
|
Central
|
Resources
Responsibilities
- Fix and maintain things around the house
- Work with Director of Maintenance and Maintenance staff
- Attend frequent hands-on training opportunites
- Manage house toolbox
- Work with President to maintain house keys
Qualities
Handy worker, problem solver, technician
Partners
House
|
Central
|
Resources
Responsibilities
- Attend committee meetings
- Communicate with Work Manager and Member Assistance Representative
- Keep the organization running!
Qualities
Team player, connector, forward thinker
Partners
House
|
Central
|
Resources
Responsibilities
- Take thorough minutes at every house meeting
- Upload meeting minutes to Google Drive
- Receive, organize, and distribute house mail
Qualities
Organized, creative, sharp
Partners
House
|
Central
|
Resources
Google Drive Folder – upload meeting minutes
Responsibilities
- Plan and execute house activities such as house progressives, parties, and trips
- Communicate and plan with other social chairs on ICC-wide events
Qualities
Outgoing, creative, friendly
Partners
House
|
Central
|
Resources
Party Checklist (form 1) Sober Monitor Agreement (form 2)
Responsibilities
- Research and implement sustainable living practices such as composting and recycling
- Attend regular Sustainability Team meetings
- Participate in the Native Garden Initiative
- Keep the co-ops eco-friendly!
Qualities
Earth-lover, planner, self-driven
Partners
House
|
Central
|
Resources
Responsibilities
- Remind housemates to pay monthly charges (and avoid late fees) at the beginning of every month
- Review rent rolls
- Track charges, fines, bills, and receipts
- Communicate with Food Steward on house budget
- Communicate with Work Manager on missed work fines
- Educate house on ICC scholarships and financial assistance
- Meet with finance office and return all necessary forms
- Fill out monthly reports and meet with Finance office
Qualities
Organizer, number cruncher, problem solver
Partners
House
|
Central
|
Resources
Responsibilities
- Survey house on chore preferences
- Create and manage house work schedules
- Coordinate with Member Assistance Representative
- Plan, prepare, and organize Work Holiday
- Communicate with members on missed chore hours, chore switching, and chore makeup
- Keep members accountable and ensure and workload is balanced and fair
Qualities
Organizer, planner, communicator, problem solver
Partners
House
|
Central
|
Resources
Emails
Officer Position Emails
A House Officer’s email address follows this formula:
house name + . + position + @icc.coop
| House Names: | Positions: |
|
|
So for example, if you wanted to email Black Elk’s Food Steward you would email BlackElk.FoodSteward@icc.coop and if you wanted to email Ruths’ Interim Manager you would email Ruths.IM@icc.coop.
Officer Listservs
| House Presidents | house.presidents@icc.coop |
| Board Representatives | board@icc.coop |
| Food Stewards | food.stewards@icc.coop |
| Interim Managers | interim.managers@icc.coop |
| Maintenance Managers | maintenance.managers@icc.coop |
| Social Chairs | social.chairs@icc.coop |
| Sustainability Stewards | sustainability.team@icc.coop |
| Treasurers | treasurers@icc.coop |
| Work Managers | work.managers@icc.coop |
| Kitchen Managers | kitchen.managers@icc.coop |
Resetting Your Password
During transition periods either pass along the current password or contract passwordrecovery@icc.coop with your full name, house, position and phone number to reset the account.
