Providing affordable student housing since 1932

News

Job Posting: Full-time Director of Financial Services (DFS)

April 9, 2021

We offer a chance to make a positive impact, a flexible work environment, & generous benefits!

We are one of the oldest and largest student housing co-operatives in the country and we are hiring for a full-time Director of Financial Services (DFS).

Why Should You Apply?

  • Use your finance expertise for good
  • You may be eligible for student loan forgiveness
  • You’ll have the opportunity to do more than “just” accounting

The Organization:

The ICC is dedicated to building the co-operative movement through our co-operative housing with an emphasis on community that is more affordable than other housing for students in Ann Arbor. The ICC offers employees substantial input into our multi-million dollar organization with progressive values, a chance to work with a small staff team, opportunities for travel to attend various regional and national conferences, and a wide-range of responsibilities including student leadership development, teaching financial literacy, and promoting affordable housing.

The Position:

We’re looking for a Director of Financial Services who will supervise the Finance Coordinator as well as the Member Assistants who work in the office from the houses as a way to keep rates affordable. The pay range we’re offering is $50,000 to $59,000 depending on qualifications.

  • We offer health insurance, including medical, dental, vision, life, and disability, and a company-funded Flexible Spending Acct
  • We also offer retirement savings with a generous match as well as ample paid time off.

Who Should Apply:

  • You have an accounting degree with at least 5 years of non-profit and supervisory experience. Master’s degree is preferred
  • You bring advanced Quickbooks, Excel, and Google Suite skills
  • Experience in property management is ideal! Particularly with Rent Manager
  • You have a commitment to social justice and the cooperative movement

What’s Involved in the Job:

  • Corporate accounting including AP and A/R, payroll, GL, audit, and account reconciliation
  • Member accounting with account payment, problem resolution, training and communication,
    and debt resolution as well as leadership development and support of student treasurers in
    skill-building, financial literacy, and house accountability
  • Property accounting including timely closings, reconciliation, and reporting

The Location:

The ICC is based in Ann Arbor, Michigan. Ann Arbor is one of the best places to live in the US. It is at once rural and urban, sporty and smart, outdoorsy and high-tech, counterculture and high society. Many young professionals live here and tend to have moderate political views.

How Do You Apply?

See full job description below, then send cover letter and resume to jobs@icc.coop. We are actively recruiting with a priority deadline 4/30/21.


Director of Financial Services Job Description

Inter-Cooperative Council at the University of Michigan

Status: Full-Time; Exempt; Expected Hours of Work are Monday-Friday, 9am – 5pm with various required evening and weekend work

Salary Range: $55,000-$60,000

Reports To: General Manager

Supervises: Financial Services Coordinator

Advises: Vice President for Finance and the Finance Committee, House Treasurers, as well as Member Assistants working in the Finance area

Version Date: 2/8/21

Objectives of Job

The Director of Financial Services (DFS) at the Inter-Cooperative Council (ICC) provides both operational and programmatic support to the organization. The position manages the corporate accounting processes, including payroll and benefits, audit, budget creation and management, grants and donations, investments, and the purchasing process as well as provides support for member and house accounting, including training and oversight of treasurers at our 16 cooperative houses. The DFS ensures the financial integrity and sustainability of the organization.

Essential Responsibilities

Department Leadership & Oversight

  • Lead and oversee all finance operations and services
  • Direct administrative projects and activities, and delegate as needed
  • Train, supervise, and evaluate finance staff
  • Ensure finance-related standing rules, finance committee policies, and strategic objectives are regularly reviewed, updated, and posted
  • Meet established deadlines

Corporate Accounting Services

Efficiently and accurately handle all corporate accounting operations of the Finance Office, including:

  • Manage general ledger accounting and cash flow with xxx in annual expenditures
  • Reconcile bank statements and investments accounts and related monthly reports,
  • Handle Accounts Payables and Receivables including bills, credit card transactions, electronic payments, and deposits
  • Process semi-monthly payroll including payroll taxes and benefits, filing the necessary federal and state reports, and preparing year-end documents
  • Process retirement contributions and manage recordkeeping and reporting for such contributions
  • Monitor and troubleshoot donations and grant procedures as needed
  • Maintain schedules and records for all financial documentation and reports, including depreciation, shares, investments, scholarship fund, and so forth
  • Prepare schedules and materials as necessary for annual financial audit by October 31st as well as the subsequent tax filings
  • Distribute management reports and analyses to staff, members, regulatory agencies and other vendors, and partners, including Variance Statements by the 20th of each month
  • Manage corporate insurance purchase and monitoring
  • Partner with the Director of Maintenance to process invoices and monitor cash flow to ensure appropriate spending

Budget Development and Monitoring

  • Educate members, Board of Directors (BoD), committees, Coordinating Committee (CoCo), and staff on financial policy, procedures, functions, funding, and any changes to the financial systems
  • Develop, review, and track the annual organizational budget in collaboration with the Vice President for Finance, Finance Committee, staff and the Board of Directors which is approved annually by February 28th
  • Advise and assist the Director of Maintenance on maintenance accounting on budget-related issues, cash flow, and consistent financial reports (i.e. maintenance spending reports in the areas of annual and major maintenance)

Property Accounting Services

  • Close house books in a timely manner, allocate rebates and assessments, return shares to exiting members at least twice annually (by March 31st for exiting members with contracts ending S/S and October 31st for exiting members with contracts ending F/W,) and balance house closings to the general ledger
  • Support House Treasurers in managing the House accounts for our 16 cooperative houses, including developing autonomous budgets, reconciling spending accounts, reviewing income and expenses
  • Assure house treasurers complete accurate monthly reports by the 15th to provide information on house spending to members
  • Manage house accounts payable/receivables
  • Maintain accounts on amenities and other house finances

Member Accounting Services

  • Post all charges and credits; validate Member Accounts in the property management software
  • Monitor member accounts for accuracy in collaboration with the Director of Housing Services
  • Accurately assess and process fees, fines and other member charges on a timely basis in RM
  • Accurately track contract buyouts, contract releases, contract voids, house charge releases and other modifications to member accounts
  • Oversee debt collection system including ensuring initial fines; working with attorneys to issue notices to quit, court judgments, and evictions; and collecting debts via collection agencies
  • Support members in paying their accounts in a timely manner and troubleshooting problems
  • Communicate with members about finances and potentially sensitive and/or confidential personal matters that affect finances
  • Manage member scholarships and payment plans with the Finance Committee and VP for Finance

Other duties as assigned

Knowledge, Skills, and Abilities

  1. Proven skills in business and financial management
  2. Excellent interpersonal, oral and written communication skills required to maintain positive and effective working relationships with the various stakeholders
    1. Ability to prepare clear, concise, and complete reports, presentations, agendas, and so forth
  3. Excellent problem solving and judgement skills, and high level of attention to detail and accuracy
  4. Ability to appropriately handle sensitive, confidential information
  5. Excellent Excel, Google Suite, Quickbooks
  6. Works well in a fast-paced, stressful environment and is effective at balancing multiple priorities and tasks to meet critical deadlines
  7. Demonstrated ability to work in a team environment and interact positively with team members, other staff, and members
  8. Demonstrated ability to share skills and knowledge with others
  9. Ability to prepare clear, concise, and complete reports
  10. Ability to follow direction & take initiative with exceptional time management & organizational skills
  11. Demonstrated ability to effectively learn new techniques and technologies
  12. Proven capacity to work in a proactively diverse and inclusive organization
  13. Shown capacity to manage and supervise a team
  14. Demonstrated commitment to continuous improvement

Required Education and Experience

  • Bachelor’s degree in finance, accounting, business administration or a related field
  • Five or more years experience in accounting
  • Knowledge of and experience with GAAP
  • Knowledge of and experience with non-profit accounting practices
  • Advanced Google Suite, Excel, and Quickbooks experience
  • A demonstrated commitment to working with college students

Preferred Education and Experience

  • Master’s degree in Finance or Accounting
  • Experience in the field of property management, and with property management software, specifically Rent Manager
  • Experience with cooperatives, especially student housing co-ops

Workplace Culture

  • Serve as a member of a staff team that works collectively and across areas in support of each other and the members of the ICC
  • Attend weekly staff meetings, staff professional development activities, and periodic staff development retreats
  • Provide reports to the Board of Directors as requested and attend Board Meetings at least twice [per term] during the school year
  • Serve as staff advisor to at least one Vice-President and Committee
  • Set regular Finance team meetings and agendas and follow-up on assigned tasks as necessary
  • Aid in the development of future policies and practices that are informed by previous member-action to increase organizational stewardship
  • Develop annual work objectives as part of the performance evaluation and coaching process
  • Absolute team player
  • Ability to take a breath and smile daily; sense of humor

Working Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vehicles. The noise level in the work environment is usually quiet to moderate. The passage of employees through the office work area is average and normal. The employee is expected to work in member homes and event areas. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The physical environment requires the employee to work primarily inside. This position is required to use a computer much of the day. The employee is expected to exert up to 20 lbs. of force occasionally and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. Physical demands are in excess of those of sedentary work and walking or standing a significant degree is expected. The employee will be requested to work evenings and, to a lesser extent, weekends for special program events and meetings. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel

Less than five percent of work time will require travel.

The ICC is an Equal Opportunity Employer

The Inter-Cooperative Council at the University of Michigan (ICC) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. The ICC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The ICC expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of The ICC employees to perform their expected job duties is absolutely not tolerated. Inquiries or complaints may be addressed to the General Manager or the President of the ICC at 734-662-4414, 337 E. William St., Ann Arbor, MI 48104.

EEO Statement Reviewed/Revised January 2015, Updated September 2019